Skip to content

Give a colleague access to a project

Who can do this

Owners, administrators, the branch's manager and the project's lead. Anyone who can open the project sees who holds a role on it. Project roles need "Roles and permissions" in your plan. On a plan without it, every member can open every project and there is nothing to give.

Open in GISweaver

Give a colleague a role on one project so they can open it.

  1. Open Projects and find the project. Its row is in the list.
  2. Select the ⋯ on its row. A menu opens.
  3. Choose Members. The panel lists the roles held directly on the project.

  4. Select Add to \<project>, which names the project's number. A form opens under the members.

    The form under the project's members, with Colleague, Role set to Project contributor, Add to SITE-2026-011 and Cancel.The form under the project's members, with Colleague, Role set to Project contributor, Add to SITE-2026-011 and Cancel. Dark theme.

  5. Choose the person in Colleague. The field shows their name.

  6. Choose their Role: Project lead, Project contributor or Project viewer. The field shows the role.
  7. Select the Add to \<project> button in the form. The form closes.

What happens next

The colleague appears under Roles held directly on \<project>, with their role, and can open the project from their own Projects list. To send them straight to it, see Send a project's link to a colleague.

A colleague who does not run your organisation or the project's branch can open a project only when they hold a role on it. You can also give the role from the project's Access tab: select Manage access roles beside Assign responsibilities, and the same panel opens under Access roles.

To give a whole crew the same role at once, see Give a team or branch a role. To see what each role allows, see What each project role allows.

If something goes wrong

  • The person is not in the Colleague list: Only people already in the organisation. Invite newcomers from the People screen. Invite them first.
  • The form stays open and shows a sentence above it. Read it and change what it names, or choose another person.
  • No role you can give here: you can give only roles at or below your own. A project lead can give lead and below; ask an administrator for anything more.
  • Your colleague sees You have not been given access to this project and Ask a project lead or an Admin to give you a role on it. They do not hold a role on the project yet. Add them as above.
  • They see There is no such project: the link is mistyped, the project was deleted, or it belongs to an organisation they are not a member of.