Refer to a file in a message

Who can do this

Anyone in your organisation who can write in the project's conversation Every plan.

Open in GISweaver

A note or comment in a project's conversation can name one of the project's files, such as a photo, a PDF or a map file, so whoever reads it can open the file from the words.

1. In the project's Project notes, or in a thread's reply box, write your note or comment.

   The words are in the box.

2. Type # and the start of the file's name.

   A list of the project's files opens, narrowing as you type.

3. Select the file from the list. Each file shows its icon and its kind, such as Photo, PDF or Map file.

   

   The file becomes a chip in the box.

4. Select Send.

   The note or comment shows the chip with the file's icon and its name.

What happens next

Select the chip to open the file: a photo or a PDF opens in the gallery with its threads beside it, and any other file opens its Threads beside the Files list.

Naming a file tells nobody. To ask a colleague to look at it, mention them as well: see Ask a colleague for something.

If something goes wrong

• No file in this project is called that. Check the name, or the file has been deleted; deleted files are not offered.

Details

• Type # after a space or at the start of a line. A # in the middle of a word, as in C#, stays a plain character and opens no list.
• The chip shows the file's name as the project holds it now, so a file you rename later reads under its new name.
• If the file is deleted later, the chip shows its name struck through with the word deleted, and there is nothing to open.
• If you cannot read the project's files, a chip shows only the name it was written with and does not open.
• Messages in Messages cannot name a project's files with #. If your organisation has files in Messages, you can attach a file there instead: see Send a file.

Next: Discuss a file