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Project setup reference

The facts behind the tasks for setting up and keeping a project. Each task page links here once; the steps stay on the task page.

Coordinate system

The coordinate system is the grid the survey was delivered on, not a choice of how the map looks. Use the code the survey states, not a convenient nearby grid.

  • What is accepted. Any EPSG code in the registry GISweaver works from. A code that is not in the registry is refused under the box.
  • Where the box starts. On your organisation's usual grid: the first grid listed for its country, such as 27700 for the United Kingdom or 32639 for the United Arab Emirates. With no country on record, or a country with no grid listed, the box starts empty.
  • What the list offers. The grids for your organisation's country first, then a short list of common grids and EPSG:4326 for a delivery stated in degrees. Typing finds any other system a project can be created on.
  • Exact measurements and corridors. The exact-measurement editor works on EPSG:32643 (WGS 84 / UTM zone 43N) and on WGS 84. Corridors work on EPSG:32643 only. On any other grid the project is created, a line under the box says Exact measurements are off on this grid., and those two tools stay off.
  • Changing it. You can correct the grid until the project holds a map file, a release or an upload in progress. The stored data is in that system.
  • Other systems in a file. A point cloud recorded in another system is shown reprojected, with a note on its file.

What the grid changes

  • The project's header names the system, for example OSGB 1936 / British National Grid (EPSG:27700).
  • Distances and areas on the map are measured on that grid.
  • An export's plan-sheet grid and coordinate schedule use the grid's own eastings and northings, in its own unit (m, ft or US ft).
  • Measurements still read in the units you choose in the workspace.
  • For a grid in feet, the Coordinates panel shows no grid reading, because it writes grid values in metres only. Decimal degrees stay available.
  • Some older national grids are listed but measured in degrees. Check the export before you deliver.

The project number

The number is how your organisation refers to the work. A number GISweaver gives has the form branch code, year and three digits, such as SITE-2026-012; the first project of a new year starts again at 001.

  • Length. 1 to 64 characters.
  • Unique. No other live project may use it; archiving a project frees its number.
  • Search. The search box on Projects finds a project by any part of its number or name, so "2026" finds every number containing 2026.
  • Changing it. The number can be changed later; tell colleagues who quote the old one.

The About this project card

  • Assigned. A summary: the first names, and Who can see this project, which leads to the project's Access tab. People are assigned there, not in the card's editor.
  • Contact. A short line for reaching someone on the job, such as "Site: A. Surveyor, +00 0000 0000 (weekdays 8–5)", up to 500 characters. Everyone who can open the project reads it, so leave out anything confidential.
  • Links. Websites such as a tender portal or a drawing set; each opens in a new tab. A file belongs in the Files list, and so does a link the team wants to discuss; see Keep a link with a project.
  • Client and picture. Picture saves in its own editor and Client with Save details. Read, the card shows the client's name, and the picture appears in the header.
  • Who edits. Owners, administrators, the branch's manager and the project's lead. Anyone else reads the card; an empty card says No details yet.
  • On a phone. The card folds to one line under the project's state. Tap it to read the whole card, then select Edit. The picture is set on a larger screen.

The project picture

  • Initials. The first letters of the first two words of the name ("Riverside survey" is RS), or the first two letters of a one-word name ("Harbour" is HA). A name with no letters shows the letters of the number. Each project keeps the same colour on every screen.
  • Cropped here. The picture is cropped in your browser, so only the part inside the frame is sent.
  • Camera information. GISweaver resizes the picture and saves it afresh, which discards any camera information, including where a photograph was taken.
  • Who sees it. Only people who can open the project.
  • How long it stays. Through the project's restore period; it is deleted when the project is deleted permanently.
  • Taking it away. Remove under the picture puts the initials back.

Clients

A client is the customer the survey work is for. Owners and administrators write clients down once, under Clients. A project's lead or a branch manager picks from that list and sees only the clients' names, not their contact people, phone numbers or tax numbers.

The card has one save: it saves the client if you changed it, then the details. If either cannot be saved, the card stays open and nothing you chose is dropped; Cancel discards both. A client connected to its own GISweaver organisation is told once, the first time a project names it.

Assigned people

Assigning says who is responsible; it gives no access. The dialog offers only people who can already open the project. To let somebody else in, see Give a colleague access to a project and Who can see a project. A project can have at most 50 people assigned.

Who can archive

Role Can archive
Owner, Admin Any project
Branch manager A project they opened themselves, for as long as nothing has been added to it: no file, no release, no survey object, and no upload under way
Anyone else No

Bringing an archived project back, and deleting one, stay with owners and administrators. An archived project keeps its files, releases and history; deleting it goes through the steps of any other deletion.

The restore period

The Delete panel says how long a deleted project can be restored. The restore-by date is fixed when you delete the project; if the period changes later, a project already deleted keeps its date. Every deletion and restore is recorded in your organisation's audit trail, with the project's number and your comment.

The Activity tab

Each tab of a project has its own address, so you can send a colleague straight to its Activity. The tab shows the same entries as your organisation's audit trail, narrowed to this project.

Limits on a file

Your plan sets how large one file may be, how many uploads your organisation may make a month and how much storage it holds. A grant made for your organisation can raise the limit; the number on the drop strip and on Billing already includes it. A file that would go past a limit is refused with You have used up your plan’s uploads this month. or a sentence about storage.

A kept file (a PDF, a photo, a video or an archive) is held to the limit for one file like every other file, and its size is set aside from your storage when the upload starts.

Publishing a Draft stores no extra copy: a release keeps the files it was made from, and a file counts towards storage once however many releases hold it. Publish is never refused for storage. A release published before 20 October 2026 keeps its own copies, counted, until you remove its files from storage.

Words

A release is a published version of the project's survey, fixed once published, and what you deliver. A delivery is a release handed to another organisation. A kept file is a photo, PDF, video or archive kept with the project as it came. A thread is a conversation about one file, feature or message. Other words are in the glossary.