The Files list: kinds, places and menu¶
Reference for the Files list of a project. To use the list, see Read the Files list.
Kinds¶
| Kind | What it is |
|---|---|
| On the map | A LAS, LAZ, GeoJSON, DXF, KML, KMZ, GeoPackage, zipped Shapefile or TIFF file in the draft or in a release, processed and drawn on the map |
| Map file | The same kinds of file while they are not drawn: still processing, stopped, kept as the original only, or not in a draft yet |
| Photo | A JPEG, PNG, WebP or HEIC photo |
| A PDF | |
| Video | An MP4 or MOV video |
| Archive | A ZIP file, which is how a DOCX or XLSX is kept; it is never opened |
| Other file | A DWG drawing, an E57, a CSV or text file, or any other file that is kept as it came and never drawn |
| Link | A web address kept with the project: see Keep a link with a project |
| Output | Something the project produced: an export's file, a release's derived layer or terrain grid, or an analysis result. It cannot be renamed, deleted or discussed here |
Where¶
| Where | What it means |
|---|---|
| In the draft | A map file in the project's open draft or review |
| Not in a draft | A map file that arrived when no draft was open; it joins the next one |
| Published in Release N | In that release of this project, and in no open draft |
| Internal only | A photo, a PDF, a video, an archive or a link |
| Deleted | Deleted from the project; listed under Show N deleted files |
| Exported, Release N deliverable, Analysis output | An output, and where it came from |
Above the list a line says what the two choices mean: Internal only files stay with the project, and Send with the release files go out with the release once the malware check has cleared them. To change the choice, see Send a file with the release.
More on a row¶
| You see | What it is |
|---|---|
| Uploaded as … | The name the file arrived with, when it has been renamed |
| Start a thread | Opens a conversation about the file. It shows when you point at the row or move to it with the keyboard, and always on a touch screen |
| A thread count | How many threads the file has |
Names and contact cards¶
The name after “Added by” opens that colleague's contact card: see See who someone is. A person who has left reads A former member.
The ⋯ menu¶
The menu offers only what applies to the file and your role: Show details, Open on the map (for a map file drawn there), Rename, Download, Start a thread and Delete…. Shift+right-click still opens your browser's own menu.
Photos and PDFs¶
A photo shows its picture beside its name, and a PDF its first page, once their previews are ready. In the gallery, the arrow keys move between the project's photos and PDFs; Esc closes it. See Preview a PDF or a photo.
Filter chips¶
The chips above the list show one kind at a time; each shows how many the project holds, and a kind with none has no chip.
| Chip | Holds |
|---|---|
| Map files | LAS, LAZ, GeoJSON, DXF, KML, KMZ, GeoPackage, TIFF and Shapefile files. A Shapefile is a ZIP that holds only the Shapefile's files |
| Archives | ZIP files, which is how a DOCX or an XLSX is kept |
| Other files | Every other kept file: DWG drawings, CSV and text |
| Outputs | Files GISweaver made from your survey, such as an export |
| Attached to a feature | Files and links attached to at least one parcel, line, point or drawn object on the map: see See which features a file is attached to |
The filter only changes what is shown; every row keeps its own ⋯ menu. On a phone the chips are one row above the list; swipe it sideways to reach the rest.
What can be renamed¶
Kept files (photos, PDFs, videos and archives), links, and map files in the open draft or review. A file received from another organisation keeps the name it was delivered with. A pencil beside a photo's name in the gallery also renames it, as does Rename in a row's menu on Uploads.
A photo that arrives from an iPhone under a long string of letters and digits is named by when it was taken, in India time (IST, UTC+5:30), such as Photo, 28 Sep 2026, 14:35 IST.jpg. A photo with no recorded time is named by when it was uploaded.
Deleting a file¶
Deleting from the project keeps the stored copy, which still counts towards your storage because releases you already delivered may hold it. A deleted file can be restored until someone deletes it permanently. If another project holds the same file, deleting it here frees no storage until the last holder is deleted.
A deleted file keeps its threads, shown under its name, and its attachments, drawn struck through on the map objects it was attached to. Every deletion is recorded in your organisation's audit trail with who did it, when, the file and its size, and your comment.
Restoring changes nothing in your storage, because a deleted file's stored copy was counted all along. Where a restored map file goes depends on its draft:
| The file was | What GISweaver says | Where it goes |
|---|---|---|
| A map file whose draft is still open | … is back in the project’s files. | Back in the open draft |
| A map file whose draft was published or closed since, or deleted while no draft was open | … is back in the project’s files, but not in the current draft. | The row reads Not in a draft; it does not join a later draft by being restored. A release stays as it was published |
| A map file you had taken out of the draft before deleting it | … is back in the project’s files. | It stays out of the draft |
| A link | … is back in the project’s files. | The Files list |
Deleting a file permanently¶
The panel shows a warning and a forecast before you confirm.
| Warning | When you see it |
|---|---|
| This cannot be undone. The file is removed from every delivery it was published in, and clients who were sent it can no longer download it. | The file was in a release |
| If you delete this file permanently it cannot be restored. | The file was never in a release |
| Forecast | What it means |
|---|---|
| Deleting this file will free 5.4 MB of your storage. and Its storage is freed within the hour. | Nothing else holds the file's content |
| Deleting this file will free no storage: its content is still held elsewhere in your organisation. | Another file of your organisation holds the same content, so nothing is freed |
| Deleting this file will free 2.1 MB; the rest is still held elsewhere in your organisation. | Part of the content is held elsewhere |
The forecast never says where. The audit row GISweaver writes afterwards states what actually left your storage, such as … was freed: 3.1 MB left your storage; the rest is still held elsewhere in your organisation. The release's record keeps the file's name, size and checksum and the day it was removed. Deleting a link permanently forgets its address and deletes its threads with it; there is no storage to free. To have everything else your organisation stores erased, the Owner asks for an erasure: see Terms and policies.
Files attached to a feature¶
A file attached to an object is still one row in Files: it keeps its threads, its place in a release and its storage, and is not counted twice. A new file added from a feature is an upload like any other and shows on Uploads as Attached to the feature. A map file (a DXF, a LAS) added while the project has no draft open is kept and attached when the next draft opens.
Deleting a file keeps its attachments, drawn struck through on the object until the file is restored; a file deleted permanently is no longer listed on any object. Deleting the project deletes its attachments. A client reviewer's review page shows no attachments.
A file's Show details lists every feature it is attached to, under Attached to, and the same chip stands under the file's name in its threads drawer. The map's link names the feature, so a reload, or a colleague who can read the project and opens the same link, lands in the same place. On a phone the chip names the feature alone, after the map pin.
Videos¶
GISweaver takes MP4 (what most Android phones, cameras and chat apps save) and MOV (what an iPhone saves). A video is never converted, compressed or reduced, never drawn on the map, and has no thumbnail: its row shows the letters VIDEO where a photo shows its picture. Videos are checked for their type and that they arrived whole, and scanned for malware before they reach another organisation. You can start a thread on a video as on any file.
Links¶
GISweaver never opens or copies the page a link points to. A link uses none of your uploads or storage, is never drawn on the map and is never put in a release. The About this project card also holds links; those are for reading, while a link in Files can be filtered with Links, discussed in a thread and attached to a feature on the map.
Plan limits¶
For what each plan includes, see Compare all features on the billing screen: Billing. The largest file a plan takes is on What your plan allows per file.
On a phone¶
The project's page has two tabs of its own, Files and Notes. Press and hold a row for its menu.